Scholarship reference request email template
A direct, adaptable request that gives the referee the decision, context and timing they need.
Adapt the template to your real relationship. A short, specific message is more useful than generic praise or pressure.
Subject and opening
Subject: Reference request — [scholarship name] — [deadline]. Open with why you are asking this person specifically.
- Name the opportunity
- State the official deadline
- Ask whether they are comfortable providing the reference
Context to include
Explain what the scholarship is asking for and attach only information that helps the referee respond.
- Official link and instructions
- How and when you worked together
- Relevant work, outcomes or responsibilities
- Submission route and any confidentiality note
Close without pressure
Give them a clear way to decline and invite questions. If they agree, confirm the next practical step.
- Acknowledge their time
- Avoid drafting praise for them to copy unless requested and allowed
- Do not send confidential access codes in an insecure channel